Guidelines for Submitting Material

The AMCS Activities Newsletter seeks news or articles about all original exploration and research on caves in Mexico as well as significant events such as cave accidents. News, announcements, articles and miscellaneous material such as cover photographs or photo essays should be sent to the editor at Most material is received by e-mail. If something is too large for that or needs to be sent on paper, consult the editor.

Articles should include all available cave maps and usually include color or black-and-white photographs. Articles may also be photo essays consisting mostly or entirely of photographs. There is no length limit, but try to keep it under 20,000 words. It is best to submit a selection of photographs from which the editor may choose.

Shorter items of one to a few paragraphs for Mexico News may be accompanied by maps or a photograph. Mexico News also mentions information found in web sites or other publications about Mexican caves and caving, and the editor would appreciate links to or copies of such things that she might not have seen.

Text may be submitted in an e-mail for short items or as an attachment in RTF or Word (.doc or .docx) format. Articles and news items may be submitted in Spanish, to be translated into English for publication. Articles include a short abstract in Spanish, which the author may supply in Spanish or English. If the author does not supply an abstract, the editor will write one and have it translated into Spanish.

Names of Mexican people, places, and caves should have the proper Spanish accents (and especially the letter ñ) if possible. Accents are especially important on cave maps, where they are more difficult for the editor to add. Appropriate accents should be put on capital letters in Spanish, even on maps, because others who subsequently refer to the cave in ordinary text need to know where accents belong in order to spell things correctly.

Photographs can be scanned from prints or slides, but almost all photographs are sent as files these days. Photographs to accompany articles or news items should be sent in color with at least 1200 pixels resolution in the largest dimension. They may be JPEG compressed with high quality (90%). Files for photographs for most applications may be roughly 600 KB in size. However, larger files with more pixels are always welcome. Caption information, including the year or exact date and names of the photographer and any people large enough in the photo to be recognized, should accompany all submissions. Photos to be used on the covers or other full-page applications will need higher resolution (3000 pixels greater dimension); if a photograph accompanying an article is a prospect for a cover, the editor will request a larger file.

Maps are usually printed full-page or smaller, although foldouts with an image size of up to 10 by 14 inches may be used in exceptional cases. Make a test print of your map at 8 ½ by 11 inches to check that text is legible. Maps (and other line drawings) may contain grays or colors, but note that a map with a lot of fine detail will reproduce better if it is strictly black-and-white, as that permits printing at 600 DPI; grays or colors get half-toned to 150 DPI. Never provide line drawings like maps in JPEG. A TIFF file of 600 DPI at anticipated final size or a PDF made by Illustrator or a similar drawing program is best; verify that the PDF contains the necessary fonts. (In some cases, printing from a PDF may allow full resolution of the black material such as labels and fine detail, with only the grays or colors getting halftoned.) If it is impossible to legibly print the best map due to its size and amount of detail, a PDF of the map could be put on the AMCS web site, with a link to it in the article. In such a case, however, a simplified map suitable for printing should be included in the article.

E-mail addresses of authors of articles are published, so supply that information for at least one author, especially in a case where the author's preferred or permanent e-mail address is different from the one used in corresponding with the editor.


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